How to Open PST file in Excel Spreadsheet? Experts’ Guide

Summary: – Need to extract data from PST files and analyze it in Excel? You’re in the right place. PST files, used by Microsoft Outlook, often contain valuable data like emails, contacts, and calendar entries. To utilize this data in Excel, follow our step-by-step guide on how to open and import PST files into Excel spreadsheets, making data analysis and organization a easy tasks.

What is PST File?

PST, which is short for Personal Storage Table, is the file format utilized by Microsoft Outlook to store your email messages, contacts, calendar events, and other mailbox data. In short, it’s like a digital container that holds all of your Outlook data. Using Outlook basically means that your emails, contacts, and other items are being stored in a PST file on your computer. This file will access your Outlook information even if the internet connection does not reach it. This would be just like having a copy of your email account directly on your computer.

Why Import PST in Excel Spreadsheet?

1. Data Analysis: Importing PST files into Excel enables a user to analyze email data such as identifying trends in communication or tracking response times.
2. Organization: Excel provides strong tools for sorting and filtering data, making it easier to handle large volumes of emails, contacts, or calendar entries.
3. Reporting: Users can create detailed reports based on the imported data that can be used for presentations or record-keeping.
4. Accessibility: It makes PST data accessible to users as a read format in Excel that they can access their information without the need for Outlook.
5. Customizable Views: By enabling users to customize how they view and interact with the data, Excel allows for better insights and decision-making.
6. Combining Data: Combining email data with other datasets in Excel allows for more comprehensive analysis.

Using an Excel spreadsheet, users can bring PST files and take advantage of these benefits in their productivity and ability to manage their data.

Now that we have discussed the importance of PST files and the benefits of importing them into Excel, let’s move on to the step-by-step manual method for extracting and analyzing your data effectively.

#1. Manual Method to Open PST file in Excel

1. Launch the Outlook desktop application on your computer.
2. Open File, select Open & Export, and click on Import/Export.
3. Choose the option to Export to a file, and then select Comma Separated Values (CSV).
4. In this step, you select the folder you would like to export and save your CSV file.

Loophole Associated with Free Method

1. Time-Consuming: The manual method can be time-consuming, especially if you have a large number of PST files or folders to export.
2. Limited Control: The exporting process has less control on it, and export options may not be available in various customizations for the purpose.
3. Risk of Data Loss: One of the inherent risks is loss or corruption in the event that you are handling large or highly complex PSTs.
4. Outlook Dependency: This method requires you to have Outlook installed on your computer, which may not be possible or convenient in all situations.

#2. Pro Method to Bulk Import PST to Excel with All Attributes

Now that you know how complicated and limited manual methods can be, it’s time to consider a professional solution. The Corbett PST File Converter Tool is a game-changer! It easily extracts emails, contacts, notes, and more from PST files and converts them into Excel spreadsheets. Plus, it’s packed with user-friendly features that make the process a breeze, saving you time and boosting productivity.

Software Steps to Open PST file in Excel

1. Download and Install: Download the PST to Excel Converter on your computer and follow installation instructions.
2. Add PST Files: Select how you would like to select which of your PSTs to import.
3. Select Data to Import: Choose what data you would like to import from your PSTs, such as emails, contacts, or notes.
4. Choose CSV Format: Make sure to select “CSV” as the file format to save your converted data in.
5. Customize Settings: Choose your desired encoding format and select a location to save your converted file.
6. Start Conversion: Click “Convert” to begin the conversion process
7. Open in Excel: Once the conversion is done, search for the saved CSV file, right-click on it, and then choose “Open With” > “MS Excel” to view your data in Excel.

What Makes PST to Excel Converter Unique?

1. You can add PST files to the software in two ways: you can either select individual files or even entire folders that contain multiple PST files.
2. The software allows the extraction of email data from damaged or corrupted PST files so that previously inaccessible emails can be accessed and imported.
3. By using this software, users can also convert PST to PDF, EML, RTF, HTML and other crucial file formats and email clients.
4. You can choose where you want the converted files to be saved on your computer. By default, files are saved in a different folder on your Desktop, but this can also be changed to any of your preferred locations.
5. The software saves all the email properties, such as the text of the email, subject, sender and receiver addresses, and hyperlinks, during the conversion process.

Final Words

Importing PST files into Excel helps users analyze and organize valuable data such as emails and contacts effectively. The manual method is time-consuming and limited, but a professional tool like PST Converter makes the process much easier. This software allows easy extraction of data from PST files into Excel, keeping all important details and increasing productivity. With these methods, you can efficiently manage your Outlook data in a format that suits your needs.